How to Attend Canton Fair 2025?

The Canton Fair, officially known as the China Import and Export Fair, is one of the largest and most influential trade fairs globally. Held biannually in Guangzhou, it attracts thousands of exhibitors and buyers from around the world. If you're planning to attend the 2025 edition, this detailed guide will walk you through everything you need to know, from dates and location to registration processes and essential preparations.

1. Where is the China Canton Fair Held?

The Canton Fair takes place at the China Import and Export Fair Complex, commonly known as the Canton Fair Complex, located in Guangzhou, Guangdong Province.

The exact address is 380 Yuejiang Middle Road, Haizhu District, Guangzhou, China. This state-of-the-art facility boasts extensive exhibition space and modern amenities, making it an ideal venue for such a significant event.

The venue is massive, divided into three main exhibition areas (A, B, and C), each hosting different product categories. It's easily accessible by metro, taxi, or our Market Union shuttle service, which offers convenient transfers from major hotels and Guangzhou Baiyun International Airport. 

Click here to access additional free services.

2. How to Reach the Canton Fair

Guangzhou is well-connected both domestically and internationally, offering various transportation options to reach the Canton Fair Complex:

By Air

• Metro: Take Line 3 from the airport to Tiyu Xi Station, then transfer to Line 8 to reach Xin Gang East Station (Exit A for Area A) or Pazhou Station (Exit A for Area B, Exit C for Area C). The journey takes approximately 43 minutes.
• Taxi: The fare is around 2.6 RMB per kilometer, with a 50% surcharge for distances over 35 kilometers. Show the driver the address in Chinese: 广州市海珠区阅江中路380号.
• Shuttle Bus: The Guangzhou Airport Express shuttle runs directly from the airport to the fair complex every 30 minutes between 13:00 and 18:00.

By Train

3. When is Canton Fair 2025?

The 2025 Canton Fair is scheduled as follows:

• Phase 1: April 15 – 19, 2025
• Phase 2: April 23 – 27, 2025
• Phase 3: May 1 – 5, 2025

Each phase showcases different product categories:

• Phase 1: Electronics, home appliances, machinery, and hardware tools.
• Phase 2: Consumer goods, gifts, and home decorations.
• Phase 3: Textiles, garments, shoes, office supplies, and medical products.

For detailed information on specific product categories in each phase, refer to the official Canton Fair website.

4. What Do I Need to Bring to the Canton Fair?

Proper preparation is key to a successful visit. Here's a comprehensive checklist:

Documents:

• Invitation Letter: Essential for visa applications and registration.
• Valid Passport: Ensure it has at least six months' validity remaining.
• Business Cards: Bring ample copies for networking.
• Registration Confirmation: Proof of your pre-registration or Buyer Badge application.

Tools:

• Notebook or Tablet: For taking notes and accessing digital materials.
• Portable Charger: To keep your devices powered throughout the day.
• Camera or Smartphone: For photographing products and booths.

Daily Necessities:

• Comfortable Footwear: The exhibition halls are vast, and you'll be walking extensively.
• Reusable Water Bottle: Stay hydrated during the event.
• Snacks: Quick bites can be handy during busy periods.
• Light Jacket or Sweater: Indoor temperatures can vary due to air conditioning.

Health and Safety:

• Face Masks: Depending on health guidelines, masks may be required.
• Hand Sanitizer: Maintain hygiene during interactions.

5. How to Attend the Canton Fair? (Step-by-Step from Registration)

Attending the Canton Fair involves several steps:

Step 1: Obtain an Invitation

Secure an official invitation from the Canton Fair to facilitate visa applications and registration. You can request an invitation through the official website or via authorized agencies.

Step 2: Apply for a Visa

With the invitation letter, apply for a Chinese business visa (M visa) at your nearest Chinese embassy or consulate. Ensure you allow sufficient processing time.

Step 3: Pre-Register Online

Pre-register on the official Canton Fair website to expedite the on-site badge collection process. This will save you time upon arrival.

Step 4: Book Accommodation and Flights

Given the influx of visitors during the fair, it's advisable to book your flights and accommodations well in advance. Consider proximity to the venue and transportation options when selecting a hotel.

Step 5: Collect Your Buyer Badge

Upon arrival in Guangzhou, visit the Buyer Registration Office at the Canton Fair Complex to collect your Buyer Badge. Present your passport, invitation letter, and a recent passport-sized photo.

Step 6: Attend the Fair

With your Buyer Badge, you can access the exhibition halls corresponding to your registered phase. Plan your visit by identifying key exhibitors and scheduling meetings in advance.

6. How to Register and Obtain a Buyer Badge for the Canton Fair

The Buyer Badge is your official entry pass to the Canton Fair. Here's a step-by-step guide to obtaining it:

Step 1: Pre-Registration Online

Pre-registering online is highly recommended to streamline your entry process and avoid on-site registration fees.

• Access the Official Website: Visit the Canton Fair's official registration page.

• Create an Account: If you're a first-time attendee, register by providing your email and setting a password. Returning buyers can log in with their existing credentials.

• Complete Profile Information: Fill in your personal and company details accurately. Ensure that your name matches your passport to prevent any discrepancies.

• Upload Required Documents: You'll need to upload:

  • A recent passport-sized photo: Clear and in color.

  • Scanned copy of your passport: Ensure all details are legible.

  • Business registration certificate or company introduction: This verifies your association with the business.

• Submit the Application: After reviewing all information for accuracy, submit your application.

Step 2: Confirmation and Invitation Letter

Once your pre-registration is approved, you'll receive a confirmation email along with an invitation letter. This letter is crucial for your visa application and serves as proof of your intent to attend the fair.

Step 3: Visa Application

With the invitation letter, apply for a Business (M) Visa at your nearest Chinese embassy or consulate. Ensure you have all necessary documents, including:

• Completed visa application form.

• Passport-sized photos.

• Valid passport with at least six months' validity remaining.

• Proof of accommodation in China.

• Flight itineraries.

Processing times can vary, so it's advisable to apply well in advance of your planned departure.

Step 4: Collecting Your Buyer Badge

Upon arrival in Guangzhou, you can collect your Buyer Badge at designated registration venues:

• Canton Fair Complex: On-site registration offices are available at the venue.

• Appointed Hotels: Some hotels offer registration services for attendees.

• Guangzhou Baiyun International Airport: Registration counters are available for badge collection upon arrival.

To collect your badge, present:

• Original passport.

• Printed invitation letter.

• A recent passport-sized photo (if not uploaded during pre-registration).

The first issuance of the Buyer Badge is free of charge if you have pre-registered. However, on-site registration without prior pre-registration may incur a fee of approximately 100 RMB (around $15 USD).

Note: The Buyer Badge is valid for multiple sessions of the Canton Fair, so retain it for future visits.

7. How Much Does It Cost to Attend the Canton Fair?

Attending the Canton Fair involves several costs beyond the registration process. Here's a breakdown to help you budget effectively:

1. Registration Fee:

• Pre-Registered Attendees: The Buyer Badge is issued free of charge upon first issuance.

• On-Site Registration: Without prior pre-registration, a fee of 100 RMB (approximately $15 USD) is applicable.

2. Visa Application Fee:

Visa fees vary by country and are subject to change. It's advisable to check with the Chinese embassy or consulate in your region for the most accurate and up-to-date information.

3. Travel Expenses:

• Airfare: Prices fluctuate based on your location, booking time, and airline. Early booking is recommended to secure favorable rates.

• Local Transportation: 

  • Airport Shuttle: Approximately 30 RMB per trip.
  • Metro: 5-10 RMB per ride.
  • Taxi: Around 2.6 RMB per kilometer.

4. Accommodation:

Hotel rates in Guangzhou can increase during the fair due to high demand. Prices range from budget accommodations at approximately $50 USD per night to luxury hotels exceeding $200 USD per night. Booking well in advance is advisable to secure preferred options.

• Budget Hotels: Start from 300 RMB per night.
• Mid-Range Hotels: Around 800 RMB per night.
• Luxury Hotels: Over 1,500 RMB per night.

5. Daily Expenses:

• Food: 50-150 RMB per meal.
• Water and Snacks: 10-50 RMB per day.

6. Additional Services:

• Translation Services: If you require a translator, anticipate additional costs.

• Freight and Shipping: If you plan to ship products or samples, factor in these expenses.

Tip: Market Union offers a free translation service, contact us for more.

8. What Apps Can I Download to Enhance My Experience?

Leveraging technology can significantly improve your experience at the Canton Fair. Here are some recommended applications:

1. Canton Fair Official App

This app provides:

• Exhibitor Directory: Search and locate exhibitors with ease.

• Event Schedule: Stay updated on seminars and events.

• Floor Maps: Navigate the expansive venue efficiently.

• Pre-Registration: Facilitates online registration and badge retrieval.

2. WeChat (微信)

• Communication: Essential for connecting with local suppliers and business contacts.

• WeChat Pay: Enables cashless transactions in China.

• Translation Features: Built-in text translation can help with basic conversations.

3. DiDi (China's Uber Equivalent)（滴滴）

• Ride-Hailing: Book taxis and private cars to move around Guangzhou.

• English Interface: Easy for international visitors to use.

4. Baidu Maps (百度地图) or Google Maps

• Navigation: Provides detailed maps for locating the Canton Fair venue and nearby facilities.

• Public Transport Guidance: Helps with metro, bus, and taxi routes.

5. Alipay（支付宝）

• Mobile Payments: Widely accepted across China.

• Currency Exchange: Allows foreign visitors to use their cards for digital payments.

6. Translation Apps

• Google Translate: For quick translations.
• Papago: A useful app for real-time translation.

9. What Are Some Handy Chinese Phrases?

Learning a few basic Chinese phrases can make your experience at the Canton Fair smoother. Here are some key phrases:

Basic Greetings

• Hello: 你好 (Nǒ hǎo)

• Thank you: 谢谢 (Xièxiè)

• Goodbye: 再见 (Zàijiàn)

• Where is the restroom?: 厕所在哪里? (Cèsuǒ zài nǎlǐ)

Business-Related Phrases

• How much is this? 这个多少钱？(Zhè gè duōshǒ qián?)

• Can I have a business card? 可以给我一张名片吗？(Kě yǒ gěiwǒ yì zhāng míngpiàn ma?)

• Do you have a catalog? 你有目录吗？(Nǒ yǒu mùlù ma?)

Navigational Phrases

• Where is the Canton Fair? 中国广交会在哪里？(Zhōngguó Guǎngjiāohuì zài nǒlǐ?)

• How do I get to the metro station? 地铁站怎么走？(Dìtiě zhàn zěnme zǒu?)

10. Where to Eat Near the Canton Fair?

After a long day at the fair, you might want to explore some great dining options. Here are a few recommendations:

Chinese Cuisine

• Guangzhou Restaurant (广州酒店) – Famous for Cantonese dim sum and roasted meats.

• Lianxianglou (联香楼) – One of the oldest Cantonese restaurants.

Western Cuisine

• Social & Co. – Offers steaks, burgers, and Western brunch options.

• Oggi Pizzeria – Best place for Italian food lovers.

Vegetarian/Vegan Options

• Bingsheng Zen Tea House (兵胜禅茶楼) – A high-end vegetarian restaurant with Cantonese flavors.

11. What Are Some Networking Tips for Canton Fair?

Attending the Canton Fair is not just about sourcing products; it's also a prime opportunity to build lasting business relationships. Here are some networking tips:

1. Bring Plenty of Business Cards

Exchanging business cards is an essential part of Chinese business culture. Consider printing cards with both English and Chinese translations.

2. Have a Clear Elevator Pitch

Be ready to introduce yourself and your business within 30 seconds. Clearly state what products or services you are looking for.

3. Schedule Meetings in Advance

If there are specific suppliers you wish to meet, schedule an appointment before arriving at the fair. This helps ensure they have time for you.

4. Use WeChat for Communication

Most Chinese suppliers prefer WeChat over email for quick communication. Download it before the fair and get accustomed to using it.

5. Follow Up After the Fair

Send a follow-up message or email within a week of the fair to express your interest and keep the conversation going.

Additional Support

By following this guide, you'll be well-prepared to navigate the 2025 Spring Canton Fair with confidence. Don't forget to bookmark this page and share it with your colleagues. See you in Guangzhou!

If you need additional support, including hotel booking, airport transfers, or business consultations, feel free to reach out to Market Union. We look forward to welcoming you to Guangzhou!

Email: marketing@mugroup.com

Website: www.marketunion.com

Whatsapp: +86 13957498438