How to Get an Invitation Letter for the Canton Fair

The Canton Fair (China Import and Export Fair) is the largest trade exhibition in China, held twice a year in Guangzhou (Spring & Autumn sessions). Many international buyers require an official invitation letter to apply for a Chinese business visa (M visa). Here's a complete guide on obtaining one.

1. Who Needs a Canton Fair Invitation Letter?

You need an invitation letter if:
✅ You’re applying for a China business visa (M visa) for the first time.
✅ Your country’s embassy requires proof of business activities in China.
✅ You want free entry to the fair (some buyers get free badges with an official invite).

Note: Some nationalities can enter China visa-free, but an invitation letter still helps with fair registration.

2. How to Get an Official Canton Fair Invitation Letter

Option 1: Apply Through the Canton Fair’s Official Website

Step-by-Step Process:

1. Go to the Canton Fair official website: https://www.cantonfair.org.cn

2. Click "Buyer E-Service" → "Invitation Application"

3. Fill in your details (Name, Passport No., Company, Contact Info).

4. Submit required documents (Business license, passport copy).

5. Wait for approval (usually 3-5 working days).

6. Download the e-invitation letter (PDF format).

Benefits:
✔ Free of charge (official invitation from the fair organizer).
✔ Fast processing (within a week).
✔ Accepted by Chinese embassies worldwide.

Option 2: Request an Invitation from a Chinese Supplier

If you’re visiting a specific exhibitor, ask them to provide an invitation letter.

How it works:

1. Contact a verified Canton Fair exhibitor (Alibaba, Global Sources, or direct supplier).

2. Request a signed invitation letter on company letterhead.

3. The supplier submits your details to the fair organizers.

4. You receive a customized invitation for visa application.

Benefits:
✔ Personalized letter (helps with visa approval).
✔ May include additional support (hotel booking, meeting arrangements).

Option 3: Use a Trade Agency or Chamber of Commerce

Some business associations provide invitation letters for members:

• Local Chinese consulates

• China Council for the Promotion of International Trade (CCPIT)

• Your country’s trade association

Process:

1. Contact the agency with your business details.

2. Submit passport & company documents.

3. Pay a small fee (if applicable).

4. Receive the letter via email.

3. How to Use the Invitation Letter for a China Visa

Once you have the letter:

1. Print it out (color copy recommended).

2. Submit it with your visa application at the Chinese embassy/consulate.

3. Apply for a business (M) visa (not tourist (L) visa).

Required Documents:

• Passport (6+ months validity).

• Completed visa application form.

• Passport-sized photo.

• Canton Fair invitation letter.

• Flight & hotel bookings (sometimes required).

4. Important Tips & FAQs

❓ Can I enter the Canton Fair without an invitation letter?

✅ Yes, but you’ll need to register at the fair’s entrance (bring your business card & passport). However, a letter makes visa approval easier.

❓ Is the invitation letter free?

✅ Yes, if obtained from the official Canton Fair website. Some agencies charge a small fee.

❓ How long is the invitation valid?

✅ Usually 3 months (check the expiry date before applying for a visa).

❓ Can I get a visa on arrival?

✅ No, China does not offer visa-on-arrival for most nationalities. Apply in advance.

5. Final Advice

• Apply early (at least 1 month before the fair).

• Double-check visa requirements for your country.

• Keep digital & printed copies of the invitation.

• Contact the Canton Fair hotline (+86-20-89139000) for urgent cases.

By following these steps, you’ll secure your Canton Fair invitation letter smoothly and ensure a hassle-free business trip to China! 

2025 Canton Fair Dates:

• Phase 1: 15th-19th April 2025, 9:30-18:00
• Phase 2: 23rd-27th April 2025, 9:30-18:00
• Phase 3: 1st-5th May 2025, 9:30-18:00

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